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At a glance you can see your guest "mix." Each sheet is a potential table. Once you are reasonably sure that a table is complete, transfer the names to a seating chart. Write in pencil or have lots of white-out handy. Next to the name, you can write in any dietary requests in order to facilitate the servers.
Arranging the Tables
Obtain the configuration of the reception room with the placement of tables from the caterer; then assign table numbers. Know where the band risers will be and how much room to allow for them, where the cake table will be, and which table will be for the bridal family.
Arrange the guest's names alphabetically with the corresponding table numbers on another list in addition to the seating charts. Make copies for yourself, the caterer, the party planner, the calligrapher (tablecards/place cards), and anyone else needing this information. Understand that at the very last minute things will change. Be prepared to rearrange those sticky notes. Have extra place cards on hand or with the calligrapher. Once everyone has copies of the seating charts, it is easy to call in changes by table number and/or alphabetical names.